Glossary

Basics

Warehouse — a building or a separate space with its own stock. A product can sit in several at once.

Bin location — a specific shelf, pallet or container with its own code.

Unassigned bucket — stock known to be in the building without a known location; this is a normal state and the stock remains sellable.

Receiving buffer — where goods land straight after a receipt, before they are put away.

Quarantine — where goods wait for quality control.

Transit bin — the virtual location holding goods while they travel between buildings.

Stock

Stock — how many units physically lie there.

Reservation — how many of them are already promised to orders.

Availability — how many are left to sell.

Backorder — an order waiting for goods that are not there.

Shelf floor — the part of stock protected from the network; transfers and fulfilment from other buildings never draw below it.

Batch (lot) — goods received together: one number, one expiry date, one purchase price.

Handling unit (LP) — a pallet or container with its own barcode, moved as a whole.

Work

Operation — a portion of work to carry out: picking, put-away, counting.

Picking wave — one trip through the warehouse serving several orders at once.

Pick — collecting goods for orders.

Put-away — moving goods from the buffer onto their target shelves.

Reported shortage (short pick) — an operator’s report that a shelf holds less than the system records.

Stocktake — counting a chosen part of the warehouse and booking the differences.

Opening count — counting a building in order to carve it out of another warehouse’s stock during a rollout.

Movement — any change of stock, recorded with where from, where to, how many, why and by whom.

External write — a change to product stock made bypassing the warehouse: through an integration, an import, or straight in the database.

Rules

Storage rule — where given goods may and may not lie.

Lot removal rule — which lot leaves a location first (FEFO, FIFO, LIFO).

Sourcing rule — what an order requires of the building that serves it.

Location profile — a capacity and storage template inherited by floors, racks and bins.

Minimum / maximum threshold — the stock levels driving purchase and replenishment suggestions.

The warehouse network

Transfer — moving goods between buildings.

Transport lane — the description of a connection between two buildings: travel time, cost, minimum shipment.

Transfer obligation — a promise to move goods for a specific order.

Building capabilities — what a building can do: ship to customers, hand over on site, send and receive transfers.

Shipping and printing

Parcel — one box that will leave the building. An order may have several, each with its own weight and its own tracking code. → Parcels

Packaging rule — how orders on one shipping method turn into boxes: the carrier, the limits and the moment a shipment is ordered. One rule per shipping method. → Packaging rules

Hand-over — a set of boxes given to one driver on one shipping day, with a list to sign. It is what establishes when a shipment was collected in a dispute. → Hand-over

Carrier — a shipping module that registers itself with Stockly, supplying its limits and, sometimes, the ability to be asked for shipments. → Carriers

Print queue — every label and document handed to Stockly, with the device it belongs on and the status of its delivery. → Print queue

Document rule — prints a Shopware document automatically, for shipping modules that store a label as a document instead of handing it over. → Document rules

Printing rule — prints a warehouse document, such as a pick list, when work happens rather than when a document is generated. The counterpart to a document rule. → Automatic printing

Default printer — a declared destination for output, given per packing station, operator or warehouse, and consulted before the device standing at the bench. → Default printers

Stock type — what a device is loaded with, A4 paper or a label of a given size. A job asking for one only reaches devices carrying it. → Stock types

The till

Till — a counter in a shop: the terminal app on a device whose role is Till, selling through one sales channel. → Selling at the till

Till profile — what a cashier may do at the counters of one sales channel: discount limits, the drawer, the printers, the invoice. → Till profiles

Shift — the stretch between opening a till and counting its drawer. Every sale hangs on one, and the receipts, the takings and the reconciliation are attached to it. → Shifts

Opening float — the money in the drawer before anything is sold.

Payment — one sum taken by one method on one sale. A sale can carry several, which is how a bill is split between cash and a card.

Cash movement — money in or out of the drawer that is not a sale: a drop to the safe, change ordered in, a correction. Each may carry a reason.

X report — where a shift stands without closing it, from the same figures the closing is measured against. → The shift and the drawer

Walk-in customer — the row a sale is booked against where nobody gave a name. A sale against it is never invoiced.

Open line — goods the catalogue does not carry, sold at a price the cashier types and taxed at the rate the profile names.

Tile — a button on the sale screen for goods without a barcode, set by the merchant. → Tiles

Abbreviations

FEFO — first expired, first out.

FIFO — first in, first out.

LIFO — last in, first out.

ABC — a classification of goods by importance; it drives the counting cadence and the service level.

LP — license plate, a handling unit.

PO — purchase order.