Media Library Organizer

The Media Library Organizer looks at the actual pixels of your images. It writes a title, alt text, content tags and the dominant colour for each one, can flag visual duplicates, and can sort images into sub-folders. Everything is proposed first — nothing is written to your media until you approve it.

How to use

Start a scan

Go to Catalogues → AI Assistant.
Click New job to open the Run AI processing wizard.
On the Type step, pick Index media files.
On the Options step, set:
- Folders to scan — tick the media folders whose images should be analysed.
- Scan sub-folders — also analyse images nested below the folders you picked.
- Output language — the language for the generated titles, alt text and tags.
- What to generate — any of Name (renames the file), Title, Alt text, Content tags and Dominant colour.
- Organise into sub-folders — how proposed sub-folders are named (see below). Folders are only created when you apply with move.
- Skip already-analysed images — re-runs reuse the previous result instead of paying for the image again.
- Detect duplicates — flags images that visually match another one in the library.
Click Start processing. The scan runs in the background.

Sub-folder modes

Under Organise into sub-folders you choose how the proposed folder names are built. You can set a Level 0 grouping and an optional nested Level 1:

None (tag and describe only) — no foldering, only metadata.
By product name first letter (A, B, C…)
By manufacturer name
By manufacturer first letter (A, B, C…)
AI semantic categories — the AI groups images by what they depict.
By image type

Review and apply

When the scan finishes, open the job from Catalogues → AI Assistant → Jobs and review the results. Each row shows the proposed Title, Alt text, Folder, Tags and Dominant colour next to the current file, with a Duplicate badge where one was detected. Existing tags on an image are kept; new tags are marked as additions.

Then apply per image or in bulk:

Apply metadata / Apply metadata to all — write the title, alt text, tags and colour, but leave the file where it is.
Apply and move / Apply and move all — write the metadata and move the file into its proposed sub-folder, creating the folder if needed.

Automatic indexing on upload

Instead of starting a scan by hand, you can have the organizer analyse images the moment they are uploaded. Under Settings → Options → Media Organizer — auto-index new uploads:

Automatically analyze newly uploaded library images — turn the feature on.
Only analyse uploads in these folders — restrict it to selected folders.
What to generate — the same outputs as a manual scan (name, title, alt text, tags, dominant colour).
Apply results automatically (skip review) — write the results without waiting for review.
Automatically move analysed images into organised sub-folders in these folders — also move new uploads into their proposed sub-folders.